Shortcuts for Microsoft Word

keyboardWhen computers were first in use, all functions were done by key strokes. There were few buttons to just click to do various tasks. As programming evolved, soon these tasks were a mere click away from being accomplished.

Today, many people are finding that going back to key strokes is the easier way to go. In fact, this method is now called “shortcuts.” This is odd considering that the button click was intended to be the quicker way.

One of the most frequently used shortcuts is control + c.  Control + c is for “copy.” Just highlight what you would like to copy and use control + c and your selection will be copied. Now here comes the tricky part. You would think then, that you would use control + p for the shortcut to “paste” the copied text, but assumptions are not always a good thing. Control + p is actually the short cut for “print.” So that left control + v, for Velcro, to paste the text.

Another handy shortcut to know is control + end to get to the end of your document and control + home to get to the top or beginning of your document. This saves so much time over scrolling up or down to get to the beginning or end of what you are working on.

So, if you are working in Microsoft Word, and can’t find the action you want to use, then you can use some of these “shortcut” keys. Here are a few more frequently used ones. Control + b for bold. Control + e for centering the text. Control + i for italicizing text. Control + m for indenting the paragraph. Control + u for underlining. Control + x for cutting text. Control + z for undoing your last action. To use this method, you just highlight the text you want to change or do something with. Once highlighted then you use the keystrokes as described.

No matter if you prefer shortcuts, or old fashioned ways of maneuvering through your computer, they are both still effective. I, personally, prefer using shortcuts because they are called “short cuts” for a reason. They are an easier, faster way to get things done.

Whichever way you choose to work on your document, the helpful thing to know is that there is always many ways to accomplish the same thing. What you need to do is find the way that works the best for you and the way that you are most comfortable with. Having choices is what makes the computer the wonderful tool that it is for us all to work on and work with.

There are so many different short cuts and it may be hard to remember all of them right away. Microsoft has created a list of “shortcuts” for the different versions of Word. This list is very handy, especially while writing a long essay or working on a large mailing.

My favorite shortcut is control + n to create a new document and start writing another article – What’s yours?

There are more than 200 Microsoft Word shortcuts, but here are some more useful ones:

  • Control + s … Save.
  • Control + a … Select all.
  • Control + k … Create a hyperlink.
  • Control + o … Open a saved document.
  • Control + y … Redo.
  • Control + j … Justify a paragraph.
  • Control + l … Left align a paragraph.
  • Control + r … Right align a paragraph.
  • Control + 1 … Single space the document lines.
  • Control + 2 … Double space the document lines.
  • Control + w … Close the document.
  • Control + Enter … Insert page break.
  • F12 … Save the document as.
  • Esc … Close search window, if open.
  • Control + [ … Decrease font size by one point.
  • Control + ] … Increase font size by one point.
  • Alt + Control + c … Copyright symbol.
  • Alt + Control + t … Trademark symbol.
  • Alt + Control + . … Ellipsis.
  • Control + d … Font dialog box, to edit formatting.

In co-operation with IT Connect Computer Service Center of Waukesha.

One Response to Shortcuts for Microsoft Word

  1. Jason says:

    Bravo Elizabeth!

Leave a Reply to Jason Cancel reply

Your email address will not be published. Required fields are marked *

You may use these HTML tags and attributes: <a href="" title=""> <abbr title=""> <acronym title=""> <b> <blockquote cite=""> <cite> <code> <del datetime=""> <em> <i> <q cite=""> <strike> <strong>